Machine Order Processing Specialist

BE PART OF A MANUFACTURER LIKE NO OTHER.

When you work with the world's most innovative companies, you know you're making a difference. Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next fabrication breakthroughs. And the visionaries whose new technologies could transform the way people live and work.

They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.

Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life. At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.

We offer a competitive benefits package which includes medical, dental, vision, 401k with company match, life/disability and many others!

Job Title: Machine Order Processing Specialist
Department: Administration
FLSA Status: Non-Exempt
Cost Center: US1000001D - Administration

Summary

Under the direction of the Chief Financial Officer, the Machine Order Processing Specialist will primarily assist the Machine Order Processing team with the creation, processing, auditing, and follow-up of all new machine documentation and accounts receivable. Additionally, the Machine Order Processing Specialist will assist with other duties and activities within the administrative team in order to ensure the success of the department and the company.

Essential Functions

The duties listed below are the specific duties and tasks that someone in this position must accomplish. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the level and/or class of this position.

• Create new machine order acknowledgements and invoices. Works with other departments to ensure all order processing requirements are met.
• Ensure timely updates on all machine related spreadsheets and other documents.
• Record and update machine duty, shipping, packing and other related accruals.
• Conduct audits of all duty, shipping, and packing expenses as needed.
• Provide assistance with asset management process and reporting.
• Process Accounts Payable invoices and W-9 verifications for new vendors.
• Process weekly Accounts Payable check runs and monitor when invoices are due and ensure proper communication where needed.
• Process and reconcile credit card payments and process monthly bank reconciliations.
• Post journal entries and reconcile general ledger accounts as needed.
• Assist the administration team with various tasks assigned by management.
• Other duties as assigned by management.

Qualifications

• High School Diploma or equivalent required. Associate or bachelor’s degree in accounting or related field preferred.
• At least two (2) years of accounting experience required.
• Experience with SAP S/4HANA or related applications is highly preferred.

Knowledge, Skills, and other Abilities

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Ability to work well with all levels of team members.

Licensing/Certifications

• A clear driving record containing no more than two (2) minor moving violations in three (3) years and no major violations in the last seven (7) years.

Equipment, Machinery, Tools, and Vehicles Used

• General office equipment, including computers, printers, fax machines and telephones.

Physical Demands

The physical demands described here are representative of those that an employee must be able to accomplish to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to use hands to manipulate, handle, feel or operate objects, tools or controls; reach with hands and arms; stand; talk and hear; walk; sit, climb or balance; stoop, kneel, crouch or crawl; and lift or move up to fifteen (15) pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral visions, depth perception and the ability to adjust focus.

Mental Demands

While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents, analyze and solve problems, use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines and constant interruptions; interact with staff and other organizations; and frequently deal with dissatisfied or quarrelsome individuals.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

The incumbent works primarily in an office environment, sitting for prolonged periods at a desk with a computer.

This position is not a remote or hybrid position.

Reporting Relationships

This position reports to the Chief Financial Officer

Supervisory Responsibility

None


We are an Equal Employment Opportunity (“EEO”) Employer. If you need assistance or an accommodation with completing the application, you may contact us at (248) 560-0080.